Customizing a Multilingual eLearning Ecosystem using LearnDash

Maximo Nivel

About the Client

Industry

Education & eLearning

Location

Costa Rica

Project Scope

LearnDash Customization

Project Duration

Multi-phase

Like many schools and educational institutes, Luca Moscow’s Maximo Nivel – an Education Institute that provides English learning courses to the students in Costa Rica, Guatemala, Peru and United States – had to move online because of COVID-19.

Having picked LearnDash as the LMS of choice for their online system, they needed help in integrating various modules for the website to perform optimally.

"This was one of those projects that kept us on our toes in the best way. Juggling time zones, batch limits, and instructor workflows meant we weren’t just tweaking LearnDash—we were basically teaching it new tricks. The CSV automation pieces were especially fun to build, and seeing everything click together smoothly felt great. In the end, the whole system became faster, tidier, and a lot more “real-life classroom friendly,” which made the effort totally worth it."

Arunesh Parab

CTO, WisdmLabs

What the Client Wanted

Here were some of the setup requirements as shared by the client:

A streamlined enrollment experience:
The team wanted the course purchase flow to be simpler and more intuitive for students joining from different countries.
A structured monthly schedule:
They needed the ability to publish and manage course schedules in a consistent, organized way.
Efficient group-based learning:
LearnDash Groups had to be set up to support batch-based cohorts and controlled access.
Bulk course completion tools:
Instructors needed the ability to mark multiple learners’ courses as complete via CSV, rather than updating each profile manually.
Automated course access rules:
They also required a system where group expiry dates could be generated automatically based on CSV uploads.

The Challenge

Addressing the Pain Points

While our team made sure that we knock this project out of the park, there were a handful of challenges we faced.

Complex Course Scheduling:
Managing monthly course schedules was tricky because users could select courses by country, which required handling different time zones and ensuring users could attend sessions conveniently.
Batch Size Restriction:
Each course allowed only 11 students per batch, which created the need to prevent additional enrollments once the batch was full.
High Server Load:
The client’s existing system faced heavy server usage, leading to slow page load times and performance issues.

These challenges demanded careful planning and optimization to ensure a stable, efficient, and user-friendly LearnDash environment.

The WisdmLabs Solution

Our Approach

We took a systematic approach to streamline course scheduling, group management, and performance optimization within the LearnDash environment. Each step focused on improving user experience, scalability, and ease of administration for the client’s live learning setup.

Optimizing Course Scheduling

Timezone-Based Booking: Designed a user-friendly booking flow that automatically adjusted class timings based on the user’s country or region, ensuring learners across time zones could attend live sessions without confusion.
Simplified User Flow: Created a clear, intuitive enrollment process to minimize user errors and make scheduling effortless for both students and instructors.

Group Management Customization

Batch Size Restriction: Customized the LearnDash Groups functionality to restrict enrollments once a batch reached its 11-student limit, maintaining class quality and organization.
Course Expiry Setup: Added a feature to define group expiry dates based on uploaded CSV data, allowing for automated access control and cleaner course management.

Course Completion Automation

CSV Upload Feature: Enhanced the Mark Course Complete function, enabling instructors to upload a CSV file to mark multiple learners’ courses as completed simultaneously.
Instructor-Friendly Controls: Simplified instructor operations by reducing manual work and ensuring accurate course completion records.

Performance Enhancement

Server Optimization: Optimized backend performance to reduce load times caused by high server usage.
Speed Improvement: Improved overall page load speed for faster navigation and smoother user experience across the website.

Result

Results & Key Outcomes

✅ Simplified Online Class Booking: Users could now book sessions easily based on their preferred time zones, ensuring clarity and convenience.

✅ Optimized Instructor Workflow: Instructors gained a faster, more efficient way to mark courses as complete, thanks to the CSV-based update feature.

✅ Improved Course Management: Custom LearnDash functionality enabled the client to limit live session enrollments and set automatic course expirations.

✅ Enhanced Site Performance: Page load times improved significantly, creating a smoother and more reliable user experience.

Impact

Performance Insights

The LearnDash customizations and performance improvements delivered measurable results in usability, efficiency, and learner experience.

99%

Scheduling Accuracy

50%

Faster Course Completion

30%

Improvement in Page Load Speed

100%

Enrollment Control

Need Help Customizing Your LearnDash LMS?

We build custom features, fix workflow issues, and tailor LearnDash to match your teaching needs.

0 +

Courses Enhanced

0 %

Engagement Boost

0 %

Upgrade Compatibility